Picture of Books and a Pen

Online Course Designations - What do they mean?

Online Course Designations

Online courses are categorized by their Instructional Method code or amount of time that is actively spent engaging in the class online. Well-defined and appropriate designations give the student clear expectations of what is required in the course.

E (100% online = Entirely at a Distance)

The course must NOT require students to meet on campus at all during the course of the semester. The student can NOT be required to attend a proctored exam at one particular site; proctored exams must be allowed at any approved testing site worldwide. Sections with this designation will be marked with an "E" or "G" Section code, with tuition and fees varying by program.

FC (95-99% online = Fully at a Distance with one meeting on the Carrollton Campus)

The course may require only one face-to-face meeting and perhaps a proctored exam. Using distance technologies for more than 95% of instruction time (only one face-to-face meeting and perhaps a proctored final) may impact the student's fees. Sections with this designation will be marked with an "N" in the Section Code.

FN (95-99% online = Fully at a Distance with one meeting at the Newnan Center)

The course may require only one face-to-face meeting and perhaps a proctored exam. Using distance technologies for more than 95% of instruction time (only one face-to-face meeting and perhaps a proctored final) may impact the student's fees. Sections with this designation will be marked with an "N" in the Section Code.

FD (95-99% online = Fully at a Distance with one meeting at the Douglasville site)

The course may require only one face-to-face meeting and perhaps a proctored exam. Using distance technologies for more than 95% of instruction time (only one face-to-face meeting and perhaps a proctored final) may impact the student's fees. Sections with this designation will be marked with an "N" in the Section Code.

P (51-94% = Partially at a Distance)

Those courses which meet at least 51% - 94% through videoconferencing, online, or other technologies, instead of face-to-face) are marked with a "D" in the Section Code.

H (1-50% = Hybrid)

Technology is used to deliver 50% or less of class sessions, but at least one class session is replaced by technology.

T (Technology Enhanced)

Technology is used in delivering instruction, but no class sessions are replaced by technology.

Listing Your Course

Communication regarding your course delivery is key.  

  • If you plan on teaching a course that is more than 50% online, discuss this with your department to ensure that the proper information is provided to the Registrar. For online program compliance, it is important to know if your course is to be an E, FC, FN, P, H, or T.

  • Will your students be meeting virtually or on-campus (are specific dates or times required)? Will there be proctored exams? Information like this should be included as notes on your Banweb course listing so that students will be aware of expectations before they register for your course. It is the responsibility of the instructor to get approval of their department chair before offering a course online, seek appropriate training and assistance from the UWG Online's Faculty Development Center in a timely manner, and help ensure that the Registrar's office has their course's instructional method (plus any information on proctored exams or class meetings) coded correctly on Banweb (

  • You may consider grouping course sections together in one CourseDen class (Cross-Listing). This has to be done well in advance of the term start date and before building the course. Failure to do so could result in the loss of content and student data after the courses have been combined. Please use the Registrar’s newly integrated Cross-listing Form found under the Faculty Services tab in MyUWG.

  • Information from BanWeb is extracted and posted on USG’s  

  • Failure to properly market a course’s information and delivery method could negatively impact accreditation, student billing, and financial aid.  

Tuition & Fees

Tuition and fees for online classes may be different from face-to-face class rates  and may change. For instance, students currently taking courses designated with an N section pay a higher eTutition rate, but pay less in student fees. In addition, non-residents taking online courses do not pay the out-of-state tuition rates, they pay the same eTuition rate as GA residents. Such rates make online courses more competitive and attractive to out-of-state residents. Tuition and fee rates are subject to change so it’s important to refer students directly to the Bursar’s Office for questions, though our UWG Online Cost Comparison chart may provide a good visual reference.

A portion of the eTuition your course generates goes back to your department. Out of the $90 eTuition charged per credit hour, 44% is currently retained by the VPAAs office to be used to supplement general funds. The remaining funds per credit hour is divided as follows: 12% to the administration overhead, 20% to the offering department, 14% to the DDEC for centralized services and licenses (like Smarthinking, Turnitin, etc.), and 10% goes to the offering college’s Dean’s office.

Policies, Procedures, & Tips: What You Need to Know


Faculty minimum responsibilities

  • At least 2 hours of training on developing and teaching an online course.  Courses and workshops are offered continuously by  the UWG|Online Faculty Development Center and additional Quality Matters training is also available. For more information, visit Faculty Training or call 678-839-5289.

  • Instructors are responsible for maintaining final course grades and records. Backup your grades often by exporting the gradebook.

  • Instructors interested in offering proctored exams should decide how these will be administered and include detailed information in BanWeb when the course is listed and in the course syllabus. For additional information, please see Exams & Testing - Proctored Exam Information for Online Instructors.

  • Instructors are responsible for reviewing campus security and privacy guidelines, as well as providing them to their students, grad assistants, or anyone to whom they may give course access. See: UWG|Online FDC has template documents which include some of this important information.

  • Accreditation, BOR, and campus guidelines may require that instructors include certain student service information in their course and that a copy of the syllabus is included CourseDen. A template for this information, as well as other helpful materials can be found at: Syllabus Checklist

Online Programs: Compliance

If more than 51% of your entire program is online, consider the following:

  • Whether a program can be offered to a particular state’s residents depends on the state and the program. We are exempt from required authorization in some states and not in others.

    Fines, legal action, and loss of Title IV financial aid can all be consequences of breaking a state authorization rule.  Therefore, it is advisable to check with UWG Online before admitting an out-of-state student or participating in any of the following physical presence (P.P) activities:

    • The physical presence (P.P) rules vary from state-to-state, but most often dictate we cannot (1) require students to take a practicum, clinical, student teaching, internship, etc.; (2) directly market to state residents; (3) hire faculty who are residents of their state; or (4) have staff or agents in the state. See UWG State Authorizations for more information.

    UWG has applied for, been granted exemption for, or been granted authorization for all currently approved (approved by UWG Academic Affairs’ processes, BOR, SACS-COC) UWG online programs as of July 2015, in nearly all states. See UWG State Authorizations for more information but still seek guidance from UWG Online before admitting a non-resident student to an online program.

  • It is important to gain approval from the campus, BOR, and SACS-COC if a degree program will be offered more than 50% online. In addition, partially online (D sections) and eCore courses count toward program totals. If a student can take more than half of their required credit hours required of the program, as either E, N, D, or G sections, then pre-approval is needed. To see an example of how to track a program, see these sample Nursing program sheets.

  • As a group, faculty and administrators of the degree program should articulate the degree-specific policies, procedures, and best practices in designing and teaching online courses within the program.


  • There is a logically sequenced course development schedule involving faculty input and ensuring availability of courses as students need them. A schedule of course offerings is available so that students can plan their programs.

  • There is consistency in course format.

  • Course design takes into consideration the need for and importance of interaction between faculty and students and among students.

  • There are policies concerning expectations for full and part-time faculty planning for, designing, and teaching distance education courses.

Formative and Summative Evaluations

Proctored Exams & Testing

Proctored tests can be facilitated on the campus by the instructor or department (free to students) and/or optionally provided at any approved testing site (for a fee paid to that site).

In order for your students to take proctored online or proctored written tests at one of our approved testing sites, detailed instructions and information on possible related testing fees should be noted in your syllabus and in the online course bulletin (Banweb) notes that are available under each course listing, before a student registers. The dates during which students may take the proctored tests should also be provided.

Since a high proportion of UWG's online students may live in the Carrollton or Newnan area, it is imperative that instructors discuss their exam dates with the Carrollton and Newnan testing centers, to determine availability. Any single testing office may not be staffed or prepared to handle an influx of students all required to take an exam within the same time frame. If you have any questions about this process, please contact UWG Online (

For additional information regarding Required Steps and Best Practices, please visit Exams and Testing page.

Student Evaluations of Teaching

During the last couple of weeks of the course, Student Evaluations of Teaching are conducted. In addition, provided that is it allowed by campus policy, UWG|Online can also put your SET online. Our evaluations are conducted outside of CourseDen through CoursEval powered by Academic Management Systems. Surveys are only available at specific times during the semester. Reports can be accessed at anytime. Click here to learn how to access the evaluations and reports.

Prior to this, you will be notified via your westga email to verify your roster and decide if you will conduct a paper-based evaluation. These surveys are required, anonymous, and contain the same questions as used in a face-to-face course.

Specific results are shared with the instructor, the Chair, and the Dean of your college. All distance faculty are sent a copy of their results as well as an invitation to participate in the Evaluation Summary for Distance Courses. Aggregate results can be found here.

As per SACS accreditation purposes, you are highly encouraged to review your student evaluations and complete a self-assessment survey available on CourseEval. It is important you complete the survey as soon as possible.

For additional information regarding Tutorials and Best Practices, please visit the Course Evaluations page.